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Define a solid pre-project

Before submitting a financial application to Community institutions, you must be in a position to design a well-structured pre-project. Designing a « project sheet » is the first stage in your application, since the key questions that you will answer in your project sheet can be picked up and developed in your form. This file will also give you a succinct introductory presentation, which is useful in the first contact stages with potential partners and co-financers. The project file is written on between one and three A4 pages and must address the main basic questions. Lire_La_Suite

Before submitting a financial application to Community institutions, you must be in a position to design a well-structured pre-project. Designing a « project sheet » is the first stage in your application, since the key questions that you will answer in your project sheet can be picked up and developed in your form. This file will also give you a succinct introductory presentation, which is useful in the first contact stages with potential partners and co-financers. The project file is written on between one and three A4 pages and must address the main basic questions.

Justify the legitimacy of the project in its European context

Presented on different levels (EU/National/Regional and local, if relevant), this part must demonstrate your familiarity with the context, challenges and issues around the subject. Give figures and references that will be of value to the assessor

Justify the relevance of the project and its adaptation to the issues dealt with

What findings did you start with and what are the particular issues and needs that you identified when you designed your project? What is your opinion or stance on the problem to be solved?

State-of-the-art

"State-of-the-art" refers to the knowledge already in existence about a study subject. This consists of researching all the information and official or unofficial publications, as well as previous work connected with the field in which you are preparing to work. Your project must be original and not a reproduction of an existing project. Likewise, it is importance to check that a similar project has not already been awarded a European grant. Emphasise that your project is complementary to other European projects in progress or completed. The European Commission always appreciates these gateways.

What are the overall and specific objectives of my project?

The European funding programmes are operative translations of strategic EU policies (The LIFE programme is a translation of EU environmental objectives for example). The European Commission expects project holders to contribute to the European strategic objectives when it decides to finance their projects. Therefore, the overall objective of your project is the “European purpose” that the project holder has set in their project definition, its contribution to European objectives. The specific objectives are those that you will achieve within the specific framework of your project. They respond to the needs and problems that you have identified. Therefore they have a timeframe and are evaluated on the performance of activities and their results.

The addressees of the project: The direct and indirect target groups

The direct target group is the main beneficiary group of your action. It is directly involved in the activities (training provided, for example). It must therefore be quantified. The indirect or secondary target group will be affected by the impact achieved through the first target (example: colleagues of those who have received training).

The main stages of the project

It is important to define the list of detailed actions, the performance planning and the resources required (human/financial).

The project partners

Concerning the action partners with required skills to implement the project, you must start by creating a list of skills and expertise necessary to the project in relation to the actions listed beforehand. It is possible that your partners and yourself may co-finance the project self-financing, but you may also appeal to external public and private partners who will be your financial partners.

The boundaries of your project

You can define the perimeter of the project in relation to the partners’ location, the actions’ localisation and the scope of the project. Don’t forget that for intra-community programmes, your project must have a European scope.

The results of the project

The results must be able to be measured, visualised, evaluated and monitored. These results are going to enable you to achieve your project’s specific objectives and are necessary for the European Commission to evaluate the effectiveness and efficiency of your project when you apply. You shall also have already considered your project’s potential impact, its multiplier effect (its impact on projects in other countries, aimed at other target groups, on related themes, etc.) and its durability/sustainability after the European grant comes to an end. European grants such as the research programme Horizon 2020 serve as a lever for the holders of projects that are sustainable and durable. These days, Objectively Verifiable Indicators (OVIs) and even Key Performance Indicators (KPIs) are used. Whatever the method adopted, show that you have developed a proper method.

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