Become a partner
The partner is a body actively involved in the project (from conception to its realisation) and in reception of part of the grant. It is by no means a subcontractor and must be directly involved in the successful completion of the overall project. It is important to note that the partners, regardless of their stake, are equal. Since the partner is not a direct signatory of the grant agreement (only the coordinator is), it is not directly responsible to the Commission. But not to be responsible does not imply that you are exempt from any liability. Lire_La_Suite
The partner is a body actively involved in the project (from conception to its realisation) and in reception of part of the grant. It is by no means a subcontractor and must be directly involved in the successful completion of the overall project. It is important to note that the partners, regardless of their stake, are equal. Since the partner is not a direct signatory of the grant agreement (only the coordinator is), it is not directly responsible to the Commission. But not to be responsible does not imply that you are exempt from any liability.
The responsibility of the coordinator
As in the context of the mandate of common law, the coordinator is responsible to the other partners in the event of misconduct in the performance of his/her mandate. In principle, the coordinator can only act in accordance with collective decisions taken by all partners. Correspondingly, all partners must accept and respect the various acts carried out in their name and on their behalf by the coordinator.
Agreement of participation
After various exchanges with the coordinator of the project, you are convinced of the interest of your organization’s involvement in a European project. You are thus ready to engage you formally. Several stages mark out the contractualisation of a partnership. At first, you write to the coordinator an Agreement of Participation in the project, in the form of a free redaction. The coordinator can ask you to sign a Non-Disclosure Agreement, to ensure your discretion vis-à-vis third parties, especially when the project involves a substantial innovation.
Letter of intent
In the next step, you sign a letter of intent. This one is just declarative. The letter of intent will be attached to the application form. Your letter will be attached to the application so that your partnership will be officially "declared" to the European Commission. Each letter of intent signed by the organisation gives a mandate to the coordinator to sign the grant agreement with the European Commission. This letter sets out your commitment to the project, sometimes going as far as detailing the co-financing and a summary of the main tasks that are your responsibility. This letter of intent forms the basis for the drafting of a partnership convention.
Signing a memorandum of understanding
The signing of a memorandum of understanding is an additional step to reinforce your commitment as a partner. The Memorandum of Understanding (MoU) is a prior agreement detailing the willingness to participate in the project, to enter into a consortium agreement if the project is selected and the organization of the application writing
The Partnership Agreement
The partnership agreement, also known as the partnership convention, consortium agreement or cooperation agreement is made in order to execute the contract signed with the Commission. It enables the partners to organize, formalize and manage their relationship. The agreement is not compulsory except for Collaborative research programmes (Horizon 2020) and European Territorial Cooperation programmes (INTERACT). It is recommended in all other cases. It is possible to sign a consortium agreement with each partner individually to better define the roles, rights and obligations of each party.
Monitoring and audit
Your organization may be audited or monitored during the project, but also several years after the end of the project - usually between 3 and 5 years depending on the programme. If irregularities are discovered only the responsibility of the coordinator will be involved but he will be able to be turned over against you within the framework of the partnership agreement.
Definition of words frequently used for EU Grants