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Four steps to design your budget

Four step to design your budget
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Updated at: 24/09/2015

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Description of the document Four steps to design your budget

The provisional budget to be submitted to the European Commission must abide by the rules on non-overlapping European grants, on non-profit for the duration of the grant agreement, on non retro-activity of expenditure and on systematic cofinancing. You must work in coordination with your partners to estimate your expenditure as accurately as possible.

More information
Project Cycle Management (PCM): How to succeed the project cycle management?

Know how to use PCM tools as project structuring instruments

Content of the training
Who should attend? Directors, project managers, project coordinators
Why this training?
The « Project Cycle Management » (PCM) is a project development and management tool, based on the log-frame approach. Within the framework of its development assistance policies, the European Commission encourage project leaders to apply this methodology.

Educational objectives
Deepen your knowledge of:
- The Project Cycle Management principles
- The 5 cycles of a project

Acquire a practical methodology on:
- The use of the PCM as project structuring tool: circle of stakeholders, problem tree, objective tree, log-frame matrix
- The relevancy and ežciency evaluation of a project
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Author of the document Four steps to design your budget

Lorraine De Bouchony - Executive Director

Lorraine de Bouchony is Welcomeurope co-founder. She coordinates and provides strategic advice and consulting for large corporations. She also contributes to the development of many public policy networks in Europe. Read more

Lorraine de Bouchony is Welcomeurope co-founder. She coordinates and provides strategic advice and consulting for large corporations. She also contributes to the development of many public policy networks in Europe.
She has developed a unique expertise in assisting professionals to build and support their participation and positioning in the EU institutional mechanisms. With a specialization in European Geopolitics, Lorraine, has been active in European think-tanks since 1991. She graduated from the Chamber of Commerce and Industry of Paris and has gained a founding experience within the General Secretariat of the European Commission which allowed her to see the existing gap between institutions and actors. Hide

Valérie Buisine - Deputy Director

Valérie Buisine launched the training service in 2002, she is now the Head of Welcomeurope Consultancy Department. Read more

Valérie Buisine launched the training service in 2002, she is now the Head of Welcomeurope Consultancy Department.
Valerie Buisine is an expert in European structural funds and calls for proposals of the European Commission. She has been supporting fund managers since 2013, especially regarding the shift of power towards French regions for EU funds. Hide

Mireille Van der Graaf - Innovation Director

Since the early 90s, Mireille van der Graaf has developed an expertise in innovation and research programs of the European Union (from the research framework program to Horizon 2020). Read more

Since the early 90s, Mireille van der Graaf has developed an expertise in innovation and research programs of the European Union (from the research framework program to Horizon 2020).
Cofounder of Welcomeurope, she is now recognized in all European circles on innovation funding for her know-how, her experience and her ability to coordinate large projects. Mireille van der Graaf started monitoring service on EU funds, EUROFUNDING. Hide

Christina Bézès - Mission Director

Former European programme manager at GIP INTERREG SMLPO, regional office of the Programme Interreg IV-A Greater Region, Christina Bézès joined Welcomeurope as Senior Consultant. Read more

Former European programme manager at GIP INTERREG SMLPO, regional office of the Programme Interreg IV-A Greater Region, Christina Bézès joined Welcomeurope as Senior Consultant.

Specialized in structural funds, she assists and forms a large number of Welcomeurope customers in formalizing their applications to EU-funds. She coordinates consultancy assignments in close cooperation with private and public project managers. Hide

Melissa Moothoo - Mission Director

Former European programmes manager within the French Ministry of Home Affairs, Melissa Moothoo joined Welcomeurope as Senior Consultant. Read more

Former European programmes manager within the French Ministry of Home Affairs, Melissa Moothoo joined Welcomeurope as Senior Consultant.
Her experience provides her with exhaustive knowledge on the institutions’ expectations and experience in answering them in application files. With a specialization in European Commission programmes and external cooperation programmes, EuropeAid, she assists and forms a large number of Welcomeurope customers in formalizing their applications. Hide

Abigaïl Faure - Mission Director

A Specialist of high added value writings and of institutional communications strategies designing for private and public organizations, Abigail Faure is accompanying Welcomeurope in the development and drafting of its editorial content. Read more

A Specialist of high added value writings and of institutional communications strategies designing for private and public organizations, Abigail Faure is accompanying Welcomeurope in the development and drafting of its editorial content. Hide

Jeanne Collin - Mission Director

Former EU Project Manager at the French National Center for Scientific Research (CNRS), Jeanne Collin joined Welcomeurope as Senior Consultant. Read more

Former EU Project Manager at the French National Center for Scientific Research (CNRS), Jeanne Collin joined Welcomeurope as Senior Consultant.

Her experience allows her to have a comprehensive knowledge of the institutional requirements and expectations as well as master the keys to building collaborative projects with high added value. Expert in both the European Commission’s funding programmes and public funds dedicated to research and innovation; she assists many of Welcomeurope's clients in their projects’ building, application and implementation. Hide

Four steps to design your budget


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Extract of Four steps to design your budget




Eurofunding 2017 - ToolBox
Author : Abigail Faure
Updated : September 1st 2016

APPLY - Prepare your budget

Four steps to design your budget
The provisional budget to be submitted to the European Commission must abide by the rules on non-overlapping European grants, on non-profit for the duration of the grant agreement, on non retro-activity of expenditure and on systematic cofinancing. You must work in coordination with your partners to estimate your expenditure as accurately as possible. If your actual expenditure is less than your estimate, the European Commission will reduce the amount of its subsidy. Conversely, if your final budget is higher than the provisional budget, the amount awarded will never be revised upward. Avoid 'ballpark figure' budgets they will not be looked upon favourably.
SUMMARY
GUIDELINES TO FOLLOW 2
FIRST STEP: DRAWING UP A DRAFT BUDGET 4
Example of a draft budget 5
SECOND STEP: PREPARATORYMEETING WITH THE PARTNERS 6
THIRD STEP: GATHERING FINANCIAL INFORMATION FRO M PARTNERS 7
FOURTH STEP: BUDGET CONSOLIDATION 7





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